A stakeholder engagement strategy will help you plan how often you need to communicate with the different groups and decide which tools to use for each one. But with the advent of online tools that make it simpler to engage, inform and consult with stakeholders, it’s now essential to put digital at the heart of your stakeholder engagement strategy. Stakeholder Engagement Strategy Template Last Updated: XX/XX/XXXX 1. Make sure that you also familiarize yourself with the other stakeholder and communication management processes and techniques, e.g. The Stakeholder Engagement Assessment Matrix is a simple yet powerful project management technique to document desired and monitor actual engagement levels of stakeholders. Introduction 2. Preparation: Focus on long-term goals to drive the approach, determine logistics for the engagement, and set the rules. Every project demands coordination, distortion-free communication, up-to-date trends in project management, and most importantly stakeholder engagement.So how you can make sure about the engagement of stakeholders in a particular project plan?. the concept of the number of communication channels. While focused on the public sector, it is invaluable for any organisation in any industry wanting to learn how to engage stakeholders. A stakeholder is one who m the outcome or change. Lastly, users of the new system developed resistance against the transformation while their support would be needed to ensure a smooth deployment and use of the new system. Nevertheless, a comprehensive stakeholder analysis is the basis of a sound stakeholder engagement plan. One of the most relevant issues (from my perspective) is that project documents can easily be accessed by team members and stakeholders (source: PMP Study Guide by K. Heldman). Within the planning processes, a shareholder engagement matrix is used to document the desired degree of involvement of each relevant stakeholder. Yet the number and involvement of stakeholders vary greatly among the different types of projects and industries. Action: Use this table to visualize cost intensity for each level of ambition. A few words of advice. The types and frequency of communication, for example weekly emails, monthly phone calls, or weekly face to face meetings. STAKEHOLDER ENGAGEMENT PLAN KRUMOVGRAD GOLD PROJECT BULGARIA DECEMBER 2014 Glossary i GL O S S AR Y Consultation: The process of gathering information or advice from stakeholders and taking these views into account when making project decisions and/or setting targets and defining strategies. Using this definition, you can quickly identify both internal and external stakeholders. Make the engagement a key part of the project. stakeholder analysis (identifying relevant stakeholders and their interests). Note that the stakeholder engagement matrix is technically not a component of that plan but another output of the ‘plan stakeholder engagement’ process. Identify the triggers. This document is a Stakeholder Engagement Plan (SEP) describing the planned and Prioritize Your Stakeholders by Interest and Influence. This paper explains how project managers can use traditional risk management practices to assess the threats and opportunities in managing stakeholders. Control the project and hold stakeholders to their accountability and responsibility. Stakeholders 4. in the process ‘plan stakeholder engagement’, a project manager should refer to the stakeholder engagement plan for the desired level of engagement. The columns indicate the level of engagement. If you’re serious about reaping the benefits of stakeholder engagement, we strongly recommend you read our free guide Transforming Public Sector Stakeholder Engagement. When creating the stakeholder engagement assessment matrix, e.g. Expected results Among the expected results of the projects is to develop an integrated Stakeholder Engagement Strategy. Strategies for Achieving Objectives 7. Whether you are working on a stakeholder engagement assessment matrix in a project or whether you are preparing your PMP exam – we hope you have found this article useful. If your organization has a … Methods of engagement: It implies integrating stakeholders into the governance, strategy and operations of the company. To help you, you may want to construct a simple stakeholder engagement strategy matrix like this one, based on the priorities of an NHS Commissioning Group. Effective stakeholder engagement is needed to avoid and minimise the social risks of the proposed Čibuk 1 Wind Farm Project (“the Project”) and to ensure that the Project has a long term social license to operate. The principles of engagement outlined in this strategy … You are building relationships. This section of the Stakeholder Management Strategy should introduce and discuss the goals and objectives of the Stakeholder Management Strategy for the project. In this example, we are looking at the stakeholders of a fictive Finance software transformation project. Thus, gaps (if any) can be identified and tackled by the project manager. Stakeholder engagement plan: – page 1. who are using Kahootz to collaborate anytime, anywhere. In some projects, this may create a tradeoff between active stakeholder engagement management, its proper documentation, and the potential political implications of it. What Is the Stakeholder Engagement Assessment Matrix Used for? For the stakeholder engagement assessment matrix, a simple example is replacing the categories “unaware, resistant, neutral, supportive, leading” with a neutral numeric scale. Some project managers prefer adding a column representing the interest and power of stakeholders (i.e. Tasks 1.4, 2.4, 3.1, 4 and 6). The content of those communications, for example a weekly update that contains project progress, design information, and open house plans. of stakeholders as the criteria to determine their desired engagement level. Certain decisions made by organisations will affect and be of interest to many different stakeholder groups. Now that you’ve identified all your stakeholders, it’s time … When it comes to choosing digital tools for stakeholder collaboration, we recommend creating a map like the following and overlaying it on your original matrix. In other words, if you document the stakeholder classification and engagement in accordance with the PMBOK, you must bear in mind that this can become known to the stakeholders and other people inside and outside an organization. Never assume you know who all your stakeholders are – find out for certain. For example, common purposes within the public sector include: Similarly, if you are in the retail sector, you may want to engage with stakeholders to: By having a clear purpose, you can then use your matrix to identify relevant stakeholders and manage their involvement in the most appropriate way – working together, showing consideration, informing them, or keeping them satisfied – depending on how active and influential they are. The Project Management Body of Knowledge (PMBOK, 6th ed., ch.13.2.2.5) suggests the following classification: Following the PMI’s taxonomy, the current level of engagement is documented with a “C”. Stakeholder Engagement Objectives 6. For example, if a council wanted to build a memorial to honour local war veterans, they may consult relatives about the project, collaborate with a local sculptor on the design and inform the media to help promote its launch. Latter case, a mega-project, e.g – difficult to achieve via stakeholder engagement plan ] (:... 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