They offer creative approaches for completing work while promoting balance between work and personal commitments and can result in a more positive and productive work … It can harness a more professional relationship between the employer and the employee as trust and credibility can further be implemented as long as the flexible workplace policy is followed and proper procedures are done. Employee is assigned to work on a holiday, The employee receives the regular day’s pay and eight hours of holiday credit for a full-time employee (prorated for a part-time employee), Current productivity and past history of success, Punctuality and ability to adhere to a work schedule and report absences from work, Ability to accomplish job duties that could be affected by daily or weekly task-specific deadlines, Remaining probationary or trial period that needs to be completed, Backup personnel necessary when the flexwork employee is out, Costs, customer service, safety, and security, Time and leave record keeping, especially holiday-related leave accounting, The work schedule that specifies flexwork days and times, How the flexwork arrangement may be terminated, When the employee is required to be in the office, A specified total number of hours that the employee is scheduled to work each week based on the position’s percent time, A regularly repeating weekly work schedule that is anything other than five uniform and consecutive eight hour days in a seven day period (for full time employees), A specified work period for each day that the employee is scheduled to work, A specified total number of work hours each work day, A daily “core work period” during which the employee is expected to be at work, A variable daily start time that begins within a set period of time, A variable daily end time that depends on that day’s start time, A minimum average weekly work hour expectation based on the position’s percent time, A regularly repeating work plan that consists of anything other than five consecutive approximately equal work days, The employee’s alternative work plan may have to be adjusted as necessary to meet the position’s work requirements, A minimum weekly work hour expectation based on the position’s percent time, A variable daily end time that takes the day’s start time into consideration, however employees are expected to work whatever time is necessary to accomplish work goals, The employee’s flexible work plan may have to be adjusted as necessary to meet the position’s work requirements. If flexible work options feel unattainable for your company right now, don’t despair. As technology evolves, these policies are only going to become more accessible. If you’re unsure that the proposed flexwork arrangement can be successful, consider allowing the employee to flexwork on a pilot basis. • Eligibility The employee owes two (2) hours of time that may be taken from vacation leave or accumulated compensatory time, if any, Overtime Exempt Contract Covered, Classified, & Professional Staff, Holiday falls on a work day that is longer than the amount of holiday time off the employee receives (See note below). Non-exempt employees must follow all applicable policies … This helps in employee retention which in turn can also positively affect the business. Flexible Working Hours . Your actual Flextime schedule will be specified in your Flexible Work Agreement with approval from your supervisor and department head. For example, the employee may choose to start between 7:30 and 9:30 AM, and finish between 3:30 and 5:30 PM. Flexible workplace policy and procedure focus on creating a modern employer and employee relationship by giving utmost importance to productivity. Each team is different. Offering your staff flexible start and finish times helps accommodate childcare and school pick-up requirements. Note: Refer to … Sample Format for Flexible Work Arrangement Proposal pg 47 >>> Appendix D Checklist for Flexible Work Arrangement pg 48 >>> Appendix E Sample Telecommuting Agreement pg 50 >>> Appendix F Useful Websites on Flexible Work Arrangements pg 52 >>> Appendix G List of Useful Contacts pg 53 >>> Appendix H List of Available Work-Life The examples below illustrate possible flexwork arrangements for contract covered staff and professional staff employees. The following table provides examples of these holiday time keeping considerations. Here’s a pitch-perfect letter to use as a template to submit your flexible working request to your employer (and a completed example below for more ideas). OpenDocument Text (ODT) format. You may also see training policy templates. Staff who wish to reduce their work hours during the summer months may see the Voluntary Reduced Summer Work Hours Policy. Since our company culture promotes autonomy, innovation and flexibility, we have an open work from home policy. Flexible Work Arrangements: A Definition And Examples Workplace Flexibility 2010 defines a “flexible work arrangement” (FWA) as any one of a spectrum of work structures that alters the time and/or place that work gets done on a regular basis. Sample flexible working policy. With a good plan in place, flexwork can benefit the employee, the team, and the University in general. Flexible work arrangements are variations from usual work arrangements. Include your flexible working policy in your Human Resources (HR) manual. It should also state that continuation of the flexwork arrangement is contingent upon it working effectively for both the employee and the department. The Flexible Working Policy applies to all staff, regardless of length of service, grade, or personal circumstances. during your assigned hours. The procedures involved in the execution of this policy shall be honored as the employer and the employee needs to ensure that they can fulfill their responsibilities with one another. Lead By Example If you haven't created a HR manual yet, use our template below and adjust it to suit your business needs. For example, for an employee working eight-hour days (plus a lunch hour), the employee is always at work during the core hours of 9 a.m. to 4 p.m. For example, an employee working 4 ten hours days, and having vacation or sick time falling within the compressed work … The purpose of the policy is to advise staff of different flexible working options available and their rights in respect of flexible working. The Flexible Work Arrangement policy (FWA) purpose is to provide department managers guideline on managing their department personnel and create more flexible working conditions that will help the Company to achieve its business results more effectively and assist employees to achieve better work … Managers and employees need to be open to discussing and considering a range of flexible work options. (NOTE: You must use the term statutory request) Policy Template Samples; Policy Word Templates; People with jobs normally work around 8–10 hours straight every day depending on their job. Flexible work policy refers to programs and processes that allow employees to have some control over when, where and how work gets done. Policy elements. Flexible Work Arrangement Agreement Manager: Employee: Date: This agreement is subject to the following conditions: 1. It has a great overview.The very first paragraphs cover the university’s definition of telecommuting, who approves telecommuting, where telecommuting is allowed (an employee’s home or “another suitable location”) and it mentions the othe… Adjustments to start and end time may be necessary to meet work requirements. Businesses need to focus not only on developing their products and services but also on how they will take care of their employees and their rights. To help ensure that the employee continues working effectively under a flexwork arrangement, supervisors should develop a telework plan. Types of flexible working. Flexible working options. Per Labor Advisory 09, Series of 2020, the employers and employees are encouraged to explore other alternative work … This is a Precedent “Statutory Flexible Working Request” Letter for you to personalise.All the words highlighted in BOLD are legal requirements for the request to be valid.You must include these. Designate an initial review period after which you will make a final decision on the arrangement. For example, to travel outside the 'rush hour' for medical or other reasons. 4.4 The procedure that accompanies this policy, or associated policies â weblinks below - provide details of the flexible working arrangements that will be considered within the University: Employees on a 9/80 work schedule who work 9 … Offering part-time positions can help … While there can be combinations of flexible and alternative work arrangements, particularly complex or unusual schedules can pose challenges that the supervisor should consider before approving the arrangement, especially for overtime eligible employees. There is no premium pay. The following can be used as a template for your organization if you are considering implementation of this kind of flexible work arrangement. The reason why you need to review this policy is for you to be aware of the possibilities that you can apply in your working condition. 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